The Senior Library Associate oversees the acquisitions lifecycle for library materials, managing complex ordering, receiving, and budgetary tracking processes. This position requires exceptional organizational skills and meticulous attention to detail to ensure accurate financial reconciliation and timely availability of resources. The Associate manages end-to-end ordering, invoicing, minor cataloging, and vendor communications using relevant library software and purchasing tools.
Full Job Posting: https://jobs.silkroad.com/Cameron/Careers/jobs/1822
Key Duties & Responsibilities
- The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. Other duties may be assigned.
- Manages the end-to-end ordering and receipt workflow for physical library materials across various vendors and platforms,
- Maintains accurate, detailed financial and acquisition records using advanced spreadsheets and project management tracking tools (e.g., Trello),
- Cultivates and manages vendor relationships via phone and email to resolve complex order discrepancies and fulfillment issues,
- Oversees the physical intake of materials, including unboxing, verifying packing slips against invoices, and ensuring rigorous quality control,
- Prepares, processes, and reconciles invoices for payment by the University’s business office, maintaining strict financial compliance,
- Imports, verifies, and edits bibliographic records within the library’s Integrated Library System (ILS),
- Reconciles monthly departmental credit card expenditures and tracks acquisitions budget allocations,
- Executes weekly data backups and maintains the digital archival integrity of acquisition records,
- Applies high-level organizational and problem-solving skills to independently manage competing priorities and,
- Complete additional duties as assigned.
Supervision
The Senior Library Associate reports directly to the Collection Development Librarian.
Minimum Qualifications
- Standard high school graduate or equivalent.
- Demonstrated proficiency with modern office software, databases, and digital workflows.
- Exceptional organizational skills with a strong, proven focus on accuracy and attention to detail.
- High-quality written and verbal communication skills for effective vendor and interdepartmental relations.
- Ability to work collaboratively and independently toward the fulfillment of the library’s mission and goals.
Preferred Qualifications
- Successful completion of a minimum of sixty hours of college course credits (Associate’s degree preferred).
- Prior experience working in a library.
- Demonstrated accounting, bookkeeping, or budget tracking experience in an employment setting.
- Advanced proficiency in spreadsheet creation and data management.
- History of successful, autonomous full-time employment in an administrative or office setting.
Applying
Attachments should include a cover letter indicating experience applicable to position, resume, transcripts (unofficial are acceptable at this point), names, addresses, and telephone numbers of three references.
Deadline
Applications will be accepted until the position is filled; however, only candidates whose applications are received by November 4, 2026 are assured of receiving full consideration.
Physical Requirements
Ability to lift objects under 15 pounds including using the upper body to raise objects from a lower position to a higher position; ability to reach including extending the arm and hand; ability to stand for short or extended periods of time; ability to engage in repetitive motions including finger dexterity; ability to speak, hear and see. Ability to crouch, climb and walk stairs.
EEO/AA Employer/Vets/Disability
This position is located at 2800 W. Gore Blvd, Lawton, OK.