Library Information Associate (Extended Temporary Employment) (Multiple Positions) -- University of Arizona -- Tucson, AZ

Title: Library Information Associate (Extended Temporary Employment) (Multiple Positions)
Department: Libraries - Access & Information Services (1704)
Location: Main Campus

Position Summary
This is an Extended Temporary Employment (ETE) position. For further details on this type of position at the University of Arizona, please click here.

The Library Information Associate (LIA) coordinates activities at various public service sites, working in a 24/5 environment for the purpose of supporting the education needs of customers and for promoting a safe and secure learning environment in the various libraries.

The incumbent in this position assists customers with basic research needs, providing information, reference, technology assistance and interlibrary loan support that facilitates customer access to the collections of the University of Arizona Libraries.

The LIA also coordinates the work of student employees, including after-hours training and supervision. The LIA provides excellent customer service while also serving on both departmental and library-wide projects and assignments. As needed, the LIA performs all work necessary to meet the changing needs of the Libraries’ customers. As a result of those needs, work patterns and schedules often change.

Work Hours:
As needed for sick/vacation coverage, staff is required to assist with filling in for evening, late night, early morning and weekend shifts. During semester breaks and summer sessions, shifts change based on the hours the library is open. Hours are assigned to best meet the needs of AIS and our customers.

Access & Information Services (AIS)
AIS provides seamless access to technology, information and reference services independent of time, location and format. AIS facilitates the use of the physical and digital collections at the University of Arizona Libraries, while maintaining a safe, disruption free learning environment and actively pursuing and implementing new services to meet the needs of our core customers.

Visit the University Libraries website to learn more about us.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

The University of Arizona is an equal opportunity employer providing equal opportunity for women, minorities, veterans and individuals with disabilities.

Duties & Responsibilities

  • Provides customers with reference, technology and circulation assistance (in-person and online via chat, SMS and email), including locating library information, resources, materials and services; negotiating overdue accounts and answering billing and collections questions; and troubleshooting software, computers, laptops (including reimaging laptops), projectors and other emerging technology. Provides leadership including solving problems and making non-routine decisions using sound judgment, following through to solve public desk issues, and coordinating the work of and supervising student employees.
  • Ensures safety of library customers and employees and security of library materials through application of library and University policies and procedures. Acts as a liaison with University Police Department (in regards to reporting criminal activity or emergency situations), Campus and Library Facilities (in regards to building problems), Library Systems (in regards to library equipment problems), and as needed Risk Management (in regards to reporting incidents) during evening and weekend hours. As needed, responsible for opening/closing and securing various UA Libraries.
  • Utilizing multiple complex systems, responsible for accurately searching incoming Interlibrary Loan requests during scheduled and unscheduled shifts, facilitating customer access to materials owned and not owned by the University of Arizona Libraries.
  • As needed, facilitates meetings, makes presentations, participates in decision making and completes assignments, including shared responsibility for data collection, needs assessment and analysis to demonstrate quality of work and to continually improve customer access while creating, maintaining and updating documentation of work processes. This includes the ability to think holistically and respond to user needs by carefully analyzing information in support of continual service improvement. Works collaboratively with other individuals and departments both virtually and in-person to support the organization’s goal of improving the overall “user experience.”
  • The UA Libraries support the UA’s diversity and inclusiveness strategic initiatives designed to create an inclusive environment for all faculty, staff, and students. The candidate is expected to support diversity and inclusiveness efforts in the department and college.
  • Other duties as assigned.

Knowledge, Skills, & Abilities

  • Ability to work independently under minimal supervision, demonstrating organizational skills, initiative, use of good judgment and solid analytical and problem-solving skills.
  • Demonstrated customer service skills, including the ability to work with diverse people and serve a diverse population, as well as taking a proactive approach to meeting customer need, coordinating with peers in order to effectively meet customer need, and initiating effective interventions that result in customer satisfaction.
  • Ability to deal with difficult customer interactions and work with outside departments to follow university policies and procedures in reporting building incidents and criminal activity.
  • Demonstrated excellent written and verbal communication skills, including interpersonal skills in developing and maintaining good working relationships.
  • Demonstrated ability to work in a fast-paced/multi-tasking environment, responding positively to unanticipated changes while exhibiting follow through and flexibility. This involves the ability to work proactively and constructively to identify, define and solve problems with customers and colleagues within and outside the department.
  • Ability and willingness to learn new skills as the work environment and customer needs change.
  • Skill in interviewing customers regarding reference service and sources to better understand customer need.
  • Broad understanding of various types of reference sources (e.g., library catalog, indexes, web-scale discovery services, search engines, virtual and print resources) and their appropriate use, including understanding the differences between primary and secondary resources.
  • Skill in facilitating meetings and delivering presentations.
  • Knowledge of qualitative and quantitative data collection and analysis.
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
  • Positive attitude and strong demonstration of Our Values: Collaboration, Continuous Learning, Diversity, Innovation, and Integrity.

Minimum Qualifications
Please see Arizona Board of Regents Minimum Qualifications below.

Arizona Board of Regents Minimum Qualifications

  • Bachelor's degree AND two years related library experience;
  • OR six years related library experience;
  • OR, any equivalent combination of experience, training and/or education approved by Human Resources.

Preferred Qualifications

  • Experience providing reference assistance and knowledge of and skill in usage of various research methodologies.
  • Demonstrated use of Microsoft Outlook and Office Suite (current version) and knowledge of specialized software (e.g., AutoCAD, Final Cut Pro, Adobe Creative Cloud Products, N6 or SPSS).
  • Familiarity with library technology, including demonstrated skills in troubleshooting hardware, software and equipment, and ability to acquire new technology skills (e.g., Virtual Reality, 3D or other makerspace technology).
  • Demonstrated skill in managing a service, including organizing, training and supervising the work of others and experience in coaching and mentoring.
  • Experience utilizing integrated Library and Course Management Systems including record interpretation (e.g., Ex Libris Alma/Primo and Desire2Learn).
  • Previous experience and working knowledge of issues pertaining to circulation and specialized library areas such as Fine Arts, Music, Science-Engineering, Health Sciences, Special Collections and Archives.
  • Process Improvement, Cost and Systems Analysis, and Project Management skills and experience.

Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job Category: Administrative and Professional
Benefits Eligible: Yes - Full Benefits
FLSA: Exempt
Posted Rate of Pay: $27,500-$33,000
Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Posting Number: S26164
Number of Vacancies: One
Limited to Current UA Employees: No
Contact Information for Candidates
Krissandra McNeill
Armando Cruz

Open Date: 11/29/2018
Review Start Date: 12/17/2018
Open Until Filled: Yes
Special Instructions to Applicant
In your cover letter, please describe how your qualifications and experience are a good fit for this position.

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Diversity Statement
At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As an Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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